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Information Technology - Project/Program Management  

ACC's Project Management Structure and Process

It is likely that your department or agency worked long and hard defining its large, complex project and you are positive you thought of everything. You sent out a detailed request for proposal and received many sophisticated proposals. Finally, you carefully selected a contractor and now you are ready to implement the project. Your work is done, right? Not necessarily. Your work is just beginning! Or rather, you will now begin to use the repeatable project control process you have so carefully researched and established - right? If these processes are in place, your work will be rewarding and even pleasant. If not, your work will be difficult, frustrating and you may have trouble meeting stakeholder expectations.

The components of project management, as illustrated below, incorporates what ACC has employed for many concurrent projects; a Project Management process that first defines the business objectives, resources and organization to handle every aspect of the project life cycle.

Plan & Organize
Lead & Control

These procedures and organization are included but are not limited to the following functions:
  • Scope Management: How do you say focused on the project goals?
  • Cost Management: How do you stay within your budget?
  • Time Management: How do you ensure the contractor stays on Schedule?
  • Quality Management: Who performs quality control?
  • Human Resource Management: How many people can you afford to apply to this effort?
  • Communications Management: How do you spread the word to employees within your organization concerning the possible disruption of their routines and the goals and benefits of the project?
  • Procurement Management: How do you manage the procurement?
  • Risk Management: Are your key resources committed to other programs?
  • Performance Measurement: Do you have quantifiable schedule, cost, and contractor performance measures?
  • Change Management: How do you evaluate impacts and make necessary decisions? Do you need a change control board?