Success Story  

Client: Department of Health & Human Services (DHHS) - Office of HIV/AIDS Policy (OHAP)
Project: The Design and Feasibility Study of a Comprehensive HIV/AIDS Information Reporting System (CHAIRS)

Background: The Office of HIV/AIDS Policy (OHAP) contracted with American Cybernetic Corporation for leadership in the development of an IT data warehouse system to provide accurate and timely monitoring and management of all HHS HIV/AIDS portfolios (over $18 billion -FY 2007), including budgets, programs, policies, and legislative action, as well as new initiatives across DHHS. Retrieving and consolidating information from disparate DHHS agency systems to a central source (data warehouse) will help demonstrate the Department's enormous contribution to the national HIV/AIDS effort and offer a timely and accurate reporting system in response to Departmental, OMB, and GAO reporting and planning requirements. This proposed development has been identified as the Comprehensive HIV/AIDS Information Reporting System (CHAIRS).

ACC's SOW included the leadership for the coordination, fact gathering and agreement among the Department's OPDIV/STAFFDIVs, including:
  • Centers for Disease Control and Prevention (CDC)
  • Centers for Medicare and Medicaid Services (CMS)
  • Health Resources and Services Administration (HRSA)
  • Indian Health Service (IHS)
  • National Institutes of Health (NIH)
  • Office of HIV/AIDS Policy (OHAP)
  • Office of Minority Health (OMH)
  • Office of Population Affairs (OPA)
  • Office of Women's Health (OWH)
  • Substance Abuse & Mental Health Services Administration (SAMHSA)

The project tasks for which ACC has been responsible include:
  • The development of
    • Comprehensive Project Plan
    • Business Case
    • System design and operational specifications and development (incl., Oracle, Web Enablement, Browser)
    • IV&V Parameter Matrix, Risk Analysis and assessment;
  • Mapping and converting the OPDIV/STAFFDIV data to the centralized CHAIRS (Concept Sub-System) Oracle database including gap analysis and remedy and data cleanup and entry; and
  • Operational Feasibility Analysis based on operation of concept system.

The CHAIRS development for which ACC is responsible is designed to:
  • Significantly reduce the inefficient and untimely manual collection of data through systems connectivity when a report is requested by the Department, OMB or Congress;
  • Provide a performance tool that will target the correction of program gaps as identified by the Government Accounting Office (GAO) and Office of Inspector General (OIG) by clarifying program goals and accomplishment strategies;
  • Standardize the data among the Department's data providers through an electronic database importing technique;
  • Identify the necessary data elements for the Department's data providers to maintain and make available;
  • Provide for improved performance measurement and strategic planning reporting methods and procedures;
  • Improve the efficiency in data gathering and reporting;
  • Provide a database system that enables data validation and the audit of both program measurements and source and use of funds; and
  • Provide a platform for the analysis of the nation's socio-demographics and surveillance data for analysis of the Department's programs and HIV/AIDS trends, projections, and forecasting.

Contract: The award was made January 2006 to American Cybernetic Corporation (ACC), a service disable veteran owned small business that has been in business for over 30 years having a strong specialization in legacy modernization, Oracle Financials, and Program Management (GovWorks PO660223).